Situations involving a fire in a campus building evolve quickly and require quick response. This document provides an outline for response to both a fire alarm and an actual fire in a College building.
Principal Point Persons
- Chief of Police, Department of Campus Safety
- Campus Safety Officers
- Amherst and/or other local Fire Department
- Vice President for Finance and Administration
- Vice President for Academic Affairs/Dean of the Faculty
- Vice President for Student Affairs/Dean of Co-Curricular Life
- Vice President and Chief of Staff
- Director of Media, Marketing and Communications
- Director of Physical Plant
- Associate Director of Physical Plant
- President of the College
- Director of Residence Life
- Nurse Practitioner/Director of the Health Center
Response for Alarm
- Upon receiving a report of fire, the location of the fire or alarm will be determined from the informant.
- The Department of Campus Safety will immediately dispatch an Officer to the scene to respond and investigate. The SBC Chief of Police is notified.
- All students, faculty and staff must evacuate a building when a fire alarm sounds.
- If there is no indication of fire, the alarm will be re-set by the Campus Safety Officer after a complete inspection of smoke/fire detector. If the alarm will not re-set, Physical Plant will be notified.
Response-Evidence of Fire
- If there is evidence of a fire, the fire will be extinguished if possible.
- The Amherst Fire Department will be contacted. A Campus Safety Officer or other College representative will meet the fire department at checkpoint to direct them to the location.
- The building will be evacuated by the Campus Safety Officer(s) and the Director of Physical Plant will be notified. Building specific evacuation plans will be followed.
- Once on the scene, the Amherst Fire Chief is in charge of the situation until the fire is extinguished.
- The Crisis Response Team (CRT) is notified and gathers at a central location to be defined based on the situation; this is coordinated by the Chief of Police. The Emergency Response Phone Tree will be activated, if/as appropriate.
- Information will be sent to students, faculty and staff via the e2Campus emergency communication system and via other communication methods (home page on College website, email, voice mail).
A text message will be sent via the e2Campus emergency notification system. Campus Safety will inform the message sender about the location of the fire and the evacuation site.
Fire in ( ). Please evacuate ( ) and surrounding buildings. Move to ( ).
Emergency Website Message
A fire has been reported in ( ), and local fire fighters and emergency personnel are on the scene. Everyone in ( ) and surrounding buildings including ( ) should evacuate to ( ). College personnel in ( ) will keep you informed of the situation. Please move to ( ) in an orderly and safe manner. Further updates will be posted on this site as information becomes available.
Emergency Information Hotline Message
A fire has been reported in ( ) and local fire fighters and emergency personnel are on the scene. Everyone in ( ) and surrounding buildings including ( ) should evacuate to ( ). College personnel in ( ) will keep you informed of the situation. Please move to ( ) in an orderly and safe manner. Further updates will be posted on this site as information becomes available. Please visit our website at www.sbc.edu for further updates.
Campus Telephone Landline Message
A fire has been reported on campus in ( ) and local fire fighters and emergency personnel are on the scene. Everyone in ( ) and surrounding buildings have been evacuated. Please visit our website at www.sbc.edu for further updates.
- The Nurse Practitioner/Director of the Health Center, if available, will coordinate the treatment of any injuries and coordinate medical transport in collaboration with off-campus EMT personnel who have responded to the situation.
- The Department of Campus Safety will ensure that personal possessions are secured and work with the Fire Department to coordinate photographing the area. They will document damages in collaboration with the Associate Director of Physical Plant. Campus Safety will assist with the initial investigation by the Fire Department/Sheriff’s Office, as needed.
- The College Chaplain and Mental Health Counselor coordinate counseling and assistance in consultation with the CRT.
- Regular information and updates are shared with the campus community via e2Campus and other communication methods as outlined above.
- The Director of Media, Marketing and Communications coordinates information to internal and external constituencies.
- Notification of any student injuries or death is coordinated through the Co-Curricular Life office in consultation with the CRT. Information regarding faculty or staff injuries or deaths is coordinated by the Dean of the Faculty in coordination with the CRT and Director of Human Resources.
- If the fire involves and student residence or residence hall, the VP for Student Affairs/Dean of Co-Curricular Life and Director of Residence life will coordinate the relocation of student(s), in coordination with Physical Plant and Campus Safety staff until it is safe to re-enter the building and/or to provide alternate housing if a student(s) are not able to live in their residence.
- If an academic/administrative building is damaged, the VP for Academic Affairs/Dean of the Faculty, the Registrar, and VP for Finance and Administration will temporarily relocate classes or offices that are affected and coordinate notification to students and employees, in coordination with Physical Plant and Campus Safety staff. .
- The Director of Physical Plant will coordinate facility clean up and repair.
- Follow up and support to the campus community will be coordinated through the College Chaplain and Mental Health Counselor.
- Support to the families of any students, faculty or staff who were injured or killed will be coordinated by the College.
- The Chief of Police/Director of Campus Safety and/or Director of Physical Plant will support the investigation process by the Fire Department/Sheriff’s Office, as needed and keep the CRT informed.